Eni is a major integrated international oil and gas company based in Italy, with interests in 85 different countries, and employs approximately 82,300 people worldwide. eni has Exploration & Production activities in Italy and other areas worldwide such as West & North Africa, US, South America, North Sea, Kazakhstan and Asia.
In Indonesia, eni Muara Bakau currently holds working interests in 14 PSCs of which 9 are as operator, mostly in Deepwater areas with an active exploration and development program. To support its progressive growth and build the organizational capability, eni Muara Bakau is inviting candidates who possess relevant education background, experience and competencies to join our Company.
To support its progressive growth and build the organizational capability, eni Muara Bakau BV is looking for qualified personnel with high motivation, initiative, and integrity to fill in the following positions:
Site Support Specialist – Contract Administrator
Main Responsibilities
• To carry out the day to day administration of the contractual and related matters on Contracts, to ensure contractor compliance with the terms and conditions of the contract and to oversee and assist Project Teams in the management of Execution Contracts
• Assist Project / Site Teams in the management of Contracts in compliance with procedures and guidelines.
• Ensure Contractor compliance with Contract Terms and Conditions, Scope of Work, Deliverables and Schedule.
• Provide general contractual / commercial advice for the Project Managers and project team members.
• Provide necessary assistance in contractual negotiation and dispute resolution. Liaise with Procurement and / or Legal Department with reference to significant Contractual / Commercial issues.
• Liaise with Project Teams to anticipate changes and together with Cost and Planning provide Senior Management with advance notice of potential Trends.
• Support development of Scope of Work.
• Administer and maintain records of all correspondence, meetings, actions and decisions relating to the contract.
• Lead internal kick off meeting with company personnel to review contract terms and conditions, the change order process and claims avoidance.
• When applicable, attend the Handover meeting with C&P and verify the completeness of Contract documents.
• Coordinate and maintain register of contractual and commercial issues.
• Prepare correspondence to the Contractors on routine contractual / commercial matters, for signature by the Contract holder or the Company Representative. Review correspondence from Contractors and monitor and expedite response times by Company.
• Attend meetings with Contractors at which contractual / commercial matters may be discussed. Review contractor’s or (in absence prepare own) minutes of all such meetings prior to verification by the Company.
• Ensure all required guarantees, insurance and tax certificates have been received from the Contractor and forwarded to Company Legal, Insurance and Tax departments for verification.
• Coordinate and prepare site instructions and VO instructions under the guidance of the Project Manager.
• Review draft sub-contract enquiries, bid evaluations and draft sub-contracts, as prepared by Contractors and obtain appropriate Company approvals / comments if required.
• Ensure compliance with ERP and EDMS procedures and processes. Certify in the ERP system the actual quantity of goods/services received by Company.
• Assist and support the processing of Payment Certificates Requests/Invoices from Contractors liaising with the appropriate Project Team members on completion status and obtaining Project Manager’s signature.
• Coordinate the administration of any back charges, concession notices or claims, participate in the evaluation, negotiation and settlement as directed by Project Managers.
• Coordinate the settlement of the final account and processing of the Completion Certificate and preparation of the Close-out Report for CH signature.
• Assist and support contract compliance review and audit activities and ensure implementation of audit report recommendations by the teams involved.
• Provide feedback on lessons learnt from Contract Administration activities.
Qualifications required
• Bachelor Degree in Quantity Surveying or Engineering Discipline
• Minimum of 5 years’ experience of which a minimum of 3 years as a Contract Engineer involved in the preparation, negotiation and administration of a broad range of complex technical contracts/purchases with the attendant knowledge and experience of commercial, insurance and legal issues is essential.
• Experience in working directly/indirectly with an Oil and Gas company
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to read, analyse, and interpret common scientific, technical, financial and legal documents.
• Ability to effectively present information to top management, public groups and/or boards of Directors.
• Ability to respond to common inquiries or complaints.
• Ability to write speeches and articles for publication that conforms to prescribed style and format.
• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics etc.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardisation exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to handle multiple projects simultaneously.
• Be proactive, a self-starter and ability to work minimum supervision.
• Systematic thinker and good organisational skills/time management.
